Basic presentation requirements
AV Set up
Oral Presentation Guidelines
Your cooperation is appreciated in keeping the meeting on schedule for the benefit of all attendees, so please note the following guidelines:
Types of Oral Presentations
|Presentation Type||Total Allotted Time|
|Plenary Talk||40 min Followed by Q&A Session|
|Keynote Talk||30 min Followed by Q&A Session|
|Invited Talk||25 min Followed by Q&A Session|
|Featured Talk||20 min Followed by Q&A Session|
Note: Organizers reserve the right to adjust the talk duration for adjustment in program. A presentation must not start late or extend past the scheduled end time. The language of the presentation is English and all presentations should be made in English
Preparation before the presentation
Recording & Photo Policy
For promotional purposes, there may be a photographer and video production taking place during the conference. Speakers who do not wish to be filmed or recorded should advise the session chair/ organizers present at the Registration Desk.
Guaranteed dimensions: 1 meter x 1 meter
Note: The poster boards or the area designed for the sessions limits the dimension of the posters to the mentioned numbers.
Meticulous checking is required in all posters for typographic and grammatical mistakes and image (usage of color) quality.
At least one of the following criteria must be met in order to honor the request for a letter of invitation.
The requesting party must either
Disclaimer: Please note that this content is for general information purposes only. While every effort is made to ensure that the information provided is accurate and up-to-date, regulations may change.
Best Poster Awards
A maximum of 3 prizes will be awarded for the best student posters, the following criteria apply:
Workshop presentations are interactive skills-based discussions that last 90-120 minutes. Workshops must be interactive, and include practical information that participants can bring back to their communities.
Organizing Committee Member Guidelines
Program Committee Member Responsibilities
Benefits for OCM & Program Committee Members
Program committee members who are essentially inactive will be rotated off after two or three successive occasions exhibiting negligible involvement, in the interests of efficiency and to make space for new committee members.
The following guidelines are for chairing sessions at the Moraft Conferences. Guidelines are provided to ensure the smooth running of the conference. An attentive, well-prepared Session Chair and Co-chair can help in ensuring a high-quality performance by the speakers, trouble-free talks that would lead in appreciation of sessions by the audience.
In an unlikely event that one of the speakers cancels at the very last minute, you might have an available short talk/presentation of your own to help maintain the continuity of the session. Perhaps, a talk you’ve previously delivered at another venue, or one you would like to “take out for a spin” to gauge audience reactions, or a short movie clip showing something about your company or installation this could be very helpful to the program. The issue here is maintaining the published schedule.
Recognize that you are the leader of the session. You are the one everyone will turn to if there are problems among your speakers or within your audience. Thank you for agreeing to assume high responsibility. Much of the success of the conference will rest on the efficient and consistent execution of our technical presentation sessions. As important as running the session well is the critical era.
If you pick up on something that causes a stir or is particularly controversial, jot it down and make a point of informing someone from the Program Committee, or the Chairs as appropriate.
“Feedback is an essential aspect of this program”
Prior to Your Session
Meet with the support staff from the Local Arrangement Committee prior to your session to Review the workings of the lights, the AV equipment, and good positions for your speakers in your session’s room. It is a good idea to make sure a laser pointer is available.
Meet with all your speakers 15 minutes before the start of your session. At that time, make needed introductions and help them feel comfortable with the room arrangements and fellow participants. Discuss their positions at the podium and remind them of their time limitations. Have all your speakers tried out their laptops, viewgraphs, and the microphone to determine any required assistance and to ensure a reasonable comfort level.
Describe to your speakers the method you will use to notify them when they are nearing their presentation time limit and how you will interrupt them if they have reached the end of their allotted time. Try to leave time for pertinent questions and answers (especially if the talk is particularly inspiring or controversial).
If however, all time has expired for that speaker, it is acceptable to ask the audience to discuss issues with that speaker after the end of the session. It is up to you as the Session Chair to ensure that all speakers receive their allotted time and that the audience has opportunity for their questions and comments.
Organizing Committee wants to promote audience feedback whenever the speakers are presenting products, directions or methodologies. It is, therefore, important to have these speakers honor at least a minimum of 5/10-minute question/answer/comment/panel discussion period.
Inform your speakers of the exact time that each of their talks are to begin and remind them that attendees are free to get up and move to another session after each talk.
Two or three minutes should be allocated for this anticipated movement of people from session to session. Further explain that because of this expected movement, it is particularly important for each talk to finish on time and for the next speaker to begin at the appropriate time (even if the previous speaker ends early).
You can help facilitate a smooth change between speakers by asking the next speaker to begin moving toward the front and even switching laptops while the questions and answer session unfolds.
When Your Session Begins
During Each Presentation
At the End of the Session
When the last speaker’s presentation and questions/answers have concluded, thank the audience for attending and state that your session is now completed.